Jisc’s Publications Router is now distributing Elsevier metadata to participating institutions, notifying them of their researchers’ articles published by the world’s largest publisher of scholarly journals.
Advance notification soon after acceptance
Router sends the metadata notifications at two stages in the article lifecycle. The first will normally be within four weeks of acceptance, alerting institutions in time to capture the accepted manuscript from the authors within the REF deadline of three months from acceptance.
The final publication details and, where applicable, embargo end date are not known at that stage; the metadata includes a note that an embargo nonetheless applies, together with a comment that its end date will be updated later.
Licensing and embargo details for UK REF
Once the published article has been assigned to an issue, Router sends a second notification, now including the full bibliographic details together with the finalised embargo end-date (where applicable) and the licence that applies.
The final embargo details reflect Elsevier’s UK embargo list to enable compliance with UK policy on open access and the REF, specifically for articles whose authors are at relevant UK institutions, or for research funded by UKRI or the Wellcome Trust.
These details arrive straight into institutions’ systems, avoiding the need for repository managers to spend time investigating and entering them manually.
Gold open access articles are flagged by the presence of the relevant creative commons licence with no embargo.
The metadata also indicates which version of the article may be exposed on an institutional repository – the accepted manuscript in the case of subscription content, or the published version of record in the case of gold open access articles.
If you’d like more information about the Router service, do get in touch via firstname.lastname@example.org, mentioning Publications Router in your message.